Step 1 - Form A - Job Application Form on Website

A general form is posted on a website allowing prospective employees to apply. Information requested includes:

• Name and contact details.
• General skills area.
• Last positions held.

Upon submission, relevant department heads and the HR Manager are notified of the application.

The system will look at the skills area of the applicant and automatically email the next form (Step 2).

Step 2 - Form B - Follow-up Detailed Skills Form

If, for example, the position being applied for is a Credit Controller, then a Credit Control skills form will be automatically sent.

The applicant then enters specific information that can be used to determine suitability.

Again, workflow rules are easily built into the form to determine whether a notification should be sent to the applicant.

Step 3 - Respond to Skills Form

Once the detailed skills form has been submitted, the department head should receive the form and complete as follows:

• Not suitable, inform.
• Not suitable, do not inform.
• Interview applicant, inform.
• Comments.

The system will then notify the applicant as appropriate.

Step 4 - Interview Results

Once the candidate has been interviewed, the Interviewer can complete the form as follows:

A successful interview will then result in Forms C and D being sent to the manager to complete.

Step 5 - Form C - New Employee Resource Request

The newly accepted employee will require workplace materials to get him on his way. This form ensures that the right questions are asked and the relevant people are notified of the requirements automatically. Typical questions could include:

• Type of office (shared, private etc).
• PC (laptop, desktop, screen size etc).
• Network connection required.
• CRM account required.

Step 6 - Form D - HR and Accounts Information

HR and Accounts also require notification of information such as:

• Contact details (piped in from application form).
• Salary.
• Benefits.
• Job Title.

Reporting

Quask WorkFlow contains advanced reporting capabilities. Reports can be added and modified easily without technical knowledge.

Summary

Now that the hiring process is finished, you have employee details in your system and can use the advanced form, survey and feedback capabilities to carry out further HR related activities such as:

Quask's workflow solutions can be customized by yourselves or by Quask's Professional Services department. We can also host your entire system for you at secure hosting premises in the USA or Europe.